Number of modules
Admissions, attendance, fees, exams, timetable, payroll, HR, library, inventory and transport are each real work. Most schools start with three or four.
Cost & Scoping
What school management software costs
and what actually drives the number.
No two schools pay the same, because no two schools buy the same thing. Here is exactly what moves the price, so you can judge any quote — ours included — on merit.
Vendors quote per student, per user, per module or per project, which makes comparison almost impossible. The honest answer is that price follows scope, integrations and migration effort, not a price list.
We scope in stages and quote each stage as fixed work, so you approve a number before it is spent and can stop after any phase with a working system in hand.
Below are the factors we price against. Bring your student count, campus count and current tools to a consultation and we will turn them into a written figure.
What it covers
Every module your team actually uses, in one system.
Student and campus count
Volume affects hosting and performance work, and multi-campus consolidation adds a reporting and permissions layer that single-campus schools do not need.
Hardware integrations
RFID card readers, biometric devices, thermal receipt printers and card printers each need device-level integration and on-site testing.
WhatsApp and SMS automation
Automated absence, fee and result messaging depends on a messaging provider account; provider fees are billed per message and are separate from build cost.
Payment channels
Bank challan reconciliation, online payment gateways and cash-book handling vary in effort depending on the bank or provider involved.
Data migration
Moving historical students, fee ledgers, arrears and results out of Excel or an old system is often the single largest line item — and the most underestimated.
Reports and result cards
Board-specific grading, custom result card layouts and management dashboards are priced by the number of distinct formats you need.
Training and rollout
Staff training, parallel running alongside your current process, and on-site support during the first fee cycle.
Support and hosting
Ongoing hosting, backups, security updates and a support window — quoted annually and separately from the build.
Fit
Read this before you compare quotes.
- Schools that received wildly different quotes and cannot tell why.
- Institutions weighing a monthly subscription against a one-time build.
- Administrators who need a defensible number to take to a board or trustee meeting.
- Groups budgeting a phased rollout across multiple campuses.
- Schools with years of historical fee and result data to bring across.
How we deliver
How we turn your requirements into a fixed number.
- Step 1
Consultation
One session covering student count, campuses, current tools, modules needed and the integrations that are non-negotiable.
- Step 2
Scope document
A written module-by-module scope, including what is explicitly out of scope, so nothing is assumed on either side.
- Step 3
Phased quote
Each phase is quoted as fixed work with a delivery window, plus a separate annual figure for hosting and support.
- Step 4
Staged delivery
You approve and pay per phase. After each one you have a working system, not a half-finished project.
Questions
Frequently asked questions
Why won't you publish a price list?
Because a published figure would be wrong for almost everyone. A single-campus school needing fees and attendance is a fundamentally different build to a five-campus group with payroll, RFID and board result cards. We quote in writing after a scoping session, at no cost.
Is it cheaper than a per-student subscription?
It depends on your size and horizon. Subscriptions are cheaper in year one and keep rising with enrolment; a custom build costs more upfront and then only carries hosting and support. We model both over three years so you can see the crossover point.
What is the cheapest way to start?
Start with the module that hurts most — usually fees or attendance — running alongside your current process. It is a smaller phase, it proves the system, and it funds the next phase from time saved.
Are WhatsApp messages included?
The automation is part of the build. The messages themselves are billed by the messaging provider per message, on your own account, so you keep control of that cost.
What does ongoing support cost?
Hosting, backups, updates and a support window are quoted annually as a percentage of the build, agreed in writing before the project starts. Our team is reachable around the clock.
Do you work with schools outside Pakistan?
Yes. We are based in Karachi and deliver remotely worldwide, quoting in your currency where needed.
Keep exploring
School management software
Admissions, RFID attendance, fees, exams, payroll and automated WhatsApp parent alerts.
Compare your options
Off-the-shelf, open-source or custom — the framework we use to score each route.
Fee management software
Challans, instalments, arrears, concessions, ledgers and automated fee reminders.
Get a written, phased quote for your school.
Bring your student count, campuses and the modules you need. You will leave the session with a scope and a number, not a brochure.