Challan generation
Bulk or per-student challans with your fee heads, due dates, late fines and print layout matched to what you already issue.
Fee Management Software
Fee collection that reconciles
without a month-end scramble.
Challans, instalments, arrears, discounts and receipts in one ledger per student — with automated WhatsApp reminders so recovery does not depend on phone calls.
Fee collection is where school administration breaks first. Challans are typed in Excel, receipts are logged in a register, discounts live in someone's memory, and the defaulter list is rebuilt by hand every month.
We build fee management around a single per-student ledger. Every challan issued, payment received, discount applied and arrear carried forward posts to that ledger, so the collection figure and the defaulter list are always current.
Reminders go out automatically on WhatsApp before and after the due date, and your accounts office gets collection, head-wise and outstanding reports without assembling them manually.
What it covers
Every module your team actually uses, in one system.
Instalments & schedules
Monthly, quarterly or annual plans per class or per student, with automatic carry-forward of unpaid balances.
Discounts & concessions
Sibling, staff, merit and need-based concessions recorded as rules on the student, not as manual edits to amounts.
Per-student ledger
One running ledger showing every charge, payment, discount and arrear, so any parent query is answered in seconds.
Receipts & payment entry
Cash, bank and online payment entry with printed or digital receipts, and daily cash-book totals per collector.
Automated WhatsApp reminders
Fee-due, overdue and payment-confirmation messages sent to parents automatically on a schedule you set.
Defaulter reports
Live outstanding lists by class, section, campus and ageing bucket, exportable for follow-up or management review.
Collection dashboards
Expected versus collected by month, fee head and campus, so leadership sees recovery trends rather than a single total.
Audit trail
Every amendment, waiver and reversal is logged against a user, so corrections are traceable at audit time.
Fit
Where fee software pays for itself fastest.
- Schools where monthly fee reconciliation takes days of manual work.
- Institutes with instalment plans, arrears and multiple concession types.
- Academies and coaching centres collecting per-course or per-batch fees.
- Multi-campus groups that need one consolidated collection figure.
- Accounts offices that currently rebuild the defaulter list by hand.
How we deliver
How we move your fee process across.
- Step 1
Fee rule capture
We document every fee head, instalment plan, fine, concession and exception exactly as you apply them today.
- Step 2
Challan & receipt setup
Print layouts are matched to your current challan and receipt so parents and staff see something familiar.
- Step 3
Balance migration
Opening balances and arrears are imported per student and verified against your registers before go-live.
- Step 4
Parallel month
You run one cycle alongside the old method and compare totals, then switch over with confidence.
Questions
Frequently asked questions
Can it print our existing fee challan format?
Yes. Challan and receipt layouts are configured to match your current printed format, including fee heads, due dates, fines, bank details and any school-specific footer.
How are arrears and partial payments handled?
Partial payments post against the ledger and the unpaid balance carries forward as an arrear on the next challan, with fines applied by the rule you define rather than manually.
Can parents be reminded automatically?
Yes. WhatsApp reminders are scheduled before the due date, on the due date and after it, and a confirmation message can be sent when a payment is recorded.
Do you support online payment?
We integrate the payment gateway or bank collection process your institute already uses, and reconcile received payments back to the student ledger.
What reports does the accounts office get?
Daily collection and cash book, head-wise collection, expected versus collected, outstanding by class and campus, ageing of arrears, and concession summaries.
Is this separate from the school management system?
It is a module of the same system, so students, classes and campuses are shared. You can start with fees and add admissions, attendance, exams and payroll later.
Keep exploring
School management software in Pakistan
The full institute system: admissions, RFID attendance, exams, payroll and parent alerts.
Student information system
One authoritative student record behind every fee, attendance and exam entry.
Book a consultation
Walk us through your fee cycle and we'll show you how it maps in the system.
Stop rebuilding the defaulter list every month.
Book a consultation and we'll model your fee heads, instalments and concessions in a live ledger.